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Sep 16

PSUbuy, Penn State’s new procure-to-pay system, launches Nov. 12

Penn State is modernizing its procurement processes by implementing PSUbuy, a new procure-to-pay system set to replace Shop OnLion on Nov. 12.

Shop OnLion operates on SAP’s Supplier Relationship Management (SRM), which has announced an “end of life” date. In anticipation of this change in support, Penn State Central Procurement and Penn State IT conducted extensive research to identify a product capable of modernizing Penn State’s procurement processes. The goal was to improve efficiency, user experience, and navigation. The selected platform, PSUbuy, is powered by SAP Ariba and the SAP Business Network for suppliers.  

Like Shop OnLion, PSUbuy will be part of the SIMBA environment. Approved Penn State employees will be able to access PSUbuy through SIMBA tiles, and data from PSUbuy (SAP Ariba) will be transmitted to the SAP S/4HANA financial software.  

Shoppers will need to complete the live or web-based training to gain access to PSUbuy. They will also receive targeted emails with additional information about this change, along with access to training resources, timelines, and more.  

PSUbuy will also integrate with Maximo, the Office of Physical Plant’s current application. 

Non-purchase order-based requisitions will continue to be processed in SAP S/4HANA as they are today. FN18 University Approval Authorization Policy will continue to be in effect. 

Important dates 

  • Oct. 9: Live training session invitations will be distributed via email. 
  • Oct. 14: Web-based training courses open on the Learning Resource Network (LRN). 
  • Oct. 30: Shopping closes — no new carts can be created after 4 p.m. EST.  
  • Nov. 5: Last day to process carts into purchase orders. No new purchase orders (POs) can be created after 4 p.m. EST.  
  • Nov. 6-7: System and procurement cleanup activities are completed. 
  • Nov. 12: PSUbuy Launch.  

To prepare for the transition

  • Shop proactively before the blackout period begins at 4 p.m. EST on Oct. 30. 
  • If necessary, check purchasing card limits and request an increase by submitting a “Request for P-card Services” in SAP Concur. 
  • Join the PSUbuy Change Network to stay informed about announcements, events, and other important information. 
  • Watch for email communications from [email protected] or the Shop OnLion Listserv about training, important dates, pre-launch actions, cleanup activities, and more.  
  • Suppliers will continue to receive information from Penn State Central Procurement and SAP.  

If you have questions or need additional information, please contact [email protected].