Become a Supplier

Join Penn State as a supplier. We partner with individuals and businesses across the world.

Onboarding

Complete your supplier registration by following the steps below to provide goods and services at all of our campuses.

Invite

Review the Supplier Purchasing Terms & Conditions.

Email a contact to request a unique PaymentWorks registration link.

Prepare

Collect information to complete your registration.

Domestic Supplier

Valid tax ID (Employer Identification Number or Social Security Number).
Provide one of the following: voided check, deposit slip, bank statement, letter on company letterhead, or letter from your bank to receive Automated Clearing House (ACH) payments.
Upload your own W-9 or choose to automatically populate the form in your application.
If applicable, Supplier Diversity Certification.

Foreign Supplier/Non-Resident Alien

Valid tax ID (Employer Identification Number or Social Security Number).
Provide one of the following: voided check, deposit slip, bank statement, letter on company letterhead, or letter from your bank to receive Automated Clearing House (ACH) payments.
Upload a W-8 or W-8 BEN-E.
If applicable, Supplier Diversity Certification

Register

Once you receive a PaymentWorks email invite, click on the registration link and create a login within 72 hours.

PaymentWorks may call applicants to confirm registration details.

Review the payment methods and registration guides for additional assistance.

Confirm

After PaymentWorks and the Supplier Administration Team reviews and verifies registration information, you receive an automated approval email from PaymentWorks.

Verify with the department requesting goods or services prior to proceeding with a service or delivery.

Support and FAQs

Search the help center for FAQs, submit a ticket, or connect with the Supplier Admin team.

Learn more

Can someone at Penn State fill out the online registration on my behalf?

Suppliers must complete the registration to attest to their own information. Access the Help Center and contact support for additional guidance if questions arise.

How do I connect my account with Penn State since I am already registered in PaymentWorks with another school/organization?

Please follow the steps outlined on the PaymentWorks website.

What if I don’t register in the 72 hour window?

Contact the Supplier Admin Team at [email protected] to resend the invite.

What if I am an international supplier without an SSN or TIN?

Enter your country's assigned tax number. If your country does not assign tax numbers, submit a ticket with PaymentWorks support to request a placeholder ID.

What if the routing number is showing as mandatory on a foreign registration?

Please fill out the Bank Address first (further down the form), and then the routing number will no longer be mandatory.

What if my country uses an IBAN?

Please enter your IBAN in the PaymentWorks IBAN section and determine your bank account number.