Before You Shop

Complete PSUbuy courses and follow training guides for the procure-to-pay system.

Overview

New Shopper

Guided Buying

Buying And Invoicing

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Overview

Helpful guides for shoppers, buyers, and approvers to learn basic information.

Complete the PSUbuy overview course to discover  Penn State's procure-to-pay system and types of requisitions.
Learn PSUbuy terms and status and SIMBA terms and acronyms.
Understand shopper, buyer, and approver roles.

Collaboration

Set up team shopping to edit requisitions and manage purchase orders, request on behalf of another user, or add an approver or watcher.

Laptop with an unopened letter on the screen

Alerts

Review and approve notifications in PSUbuy to prevent email rejections and adjust notifications for specific alerts.

Woman using computer laptop on wood desk.

Procurement Search Tool

Use the Procurement Search Tool to learn where to shop and how to pay.

Offboarding

Navigate PSUbuy steps when an employee leaves the university or moves to another business area.

Attend virtual or in-person events.

Live training

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Guided Buying

Shoppers learn how to browse, select, and purchase goods and services.

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New Shopper

Request access after completing three web-based courses and a knowledge check with an 80% or higher.
•   Requisition Course
•   After Submission Course
•   Individual Receiving or Central Receiving Course
•   Knowledge Check
•   Request Identity IQ shopper access
•   Display the SIMBA PSUbuy tile

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Knowledge Base Articles

Follow the step-by-step guides available in ServiceNow for Guided Buying, the default PSUbuy view..

Requisition

Search for catalog  or non-catalog goods and services, submit a purchase requisition, complete the checkout process, and add a line to a purchase requisition.

Online shopping & business icon on retro computer keyboard with magnifying glass

After Submission

Edit a requisition, withdraw a denied requisition, and create a change order.

Approval

View the requisition workflow or approve a requisition.

goods receipt written on the keyboard button

Receive

Receive a delivery, submit a goods receipt, and return damaged, incorrect, or late goods.

Invoice

Review invoice approval requests.

Print

Print a purchase requisition, purchase order, or invoice.

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Buying and Invoicing (B&I)

Requisitioners, approvers, and buyers review and collaborate on purchase requisitions in B&I, the alternative PSUbuy view.

Wooden steps with check marks leading to a thumbs up icon

Requisition

Requisitioners can create a catalog requisition or non-catalog requisition. Users can search for a requisition.

Man holding the word approve in his hand

Approval

View, approve, or deny a requisition, forward a requisition for additional approval, amend a received order, or change or cancel an order.

Work tracking concept; TO DO, DOING, DONE

To Do List

Access and manage buying and invoicing tasks, including requisitions requiring approval and upcoming deadlines.

Dashboard

Personalize widgets, configurable layouts, or interactive elements, and save searches and filters for quick access.

Need assistance processing your purchase requisition or purchase order?

SUBMIT A TICKET

News

Subscribe to new supplier announcements, events, and system updates by emailing [email protected].