Software Request Checklist

When completing the Software Request Form, plan to answer the following questions.

• Has Penn State's Accessibility Team reviewed the software to determine if it meets Policy AD69 Accessibility of Electronic and Information Technology?
• Will the software, support documentation, and/or associated data files be accessed remotely by the user outside the United States?
• Will any information classified as High (Level 3) or Restricted (Level 4) as defined in Policy AD95 Information Assurance and IT Security be manipulated, stored, or managed? Note: Personally Identifiable Information (PII) as defined in Policy AD53 Privacy Policy is classified as High (Level 3) information.
• Where will the software be accessed, transmitted, or stored?
  • Cloud-based or supplier-hosted (external to Penn State)
  • Locally installed (resides on Penn State hardware (e.g., laptop, desktop, server))
  • Other (please explain)
• Will any Family Educational Rights and Privacy Act (FERPA) data be manipulated, stored, or managed?
• Will data be exchanged between this software and any enterprise university information technology resources or systems?
  • Student Information System "LionPATH"
  • Office of Human Resources system "WorkLion"
  • Financial System "SIMBA"
  • Learning Management System "Canvas"

All software and related support documentation that will be transmitted, shipped, sent, or taken outside of the continental US or accessed remotely from a location outside of the continental US must first be reviewed by the University Export Control Office to ensure compliance with applicable US export control regulations. Requesters should contact [email protected] for this review.