US Entity Registration Guide

Penn State partners with PaymentWorks to onboard new suppliers.

This guide provides examples of registration questions.   

Completing the Application

If you need to exit the application, you may hit 'Save and Exit' at the bottom of the page.

Once you are ready to complete the application, you may resume where you left off.  

Screenshot of welcome in PaymentWorks application.
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Tax Information

Business type, name, and classification

Select that you are registering as a Corporation.

Screenshot of corporation tax information in PaymentWorks application

Business Name

Enter your business name as you report on your taxes. 

You may enter DBA further down the form.

Screenshot of business name in PaymentWorks application

Tax Classification

Select the classification as you report on your taxes.

Screenshot of tax classification field in PaymentWorks application

What if I have tax-related questions?

All tax-related questions should be directed to either the supplier's tax professional or to [email protected].


Select Yes, and PaymentWorks will generate an electronic W-9 for your record.

Only select No if you prefer to upload an existing W-9. 

Screenshot of W9 in PaymentWorks application
Screenshot of W9 fields in PaymentWorks application

What should I do if I am having trouble loading the form?

Contact the Help Center.


If you do not have a Data universal numbering system (DUNS) or Unique Entity ID (UEI), please skip selecting.

Screenshot of DUNS in PaymentWorks application
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Company Information

Enter your name as you would like it printed on checks even if you prefer ACH direct deposit payment.

Provide a valid phone number and email.

PaymentWorks will call this number to validate banking information. It is best to use a number at which you can be easily accessed. 

Screenshot of company information in PaymentWorks application

Primary Address

Provide your legal, physical address as listed on your W-9.

Screenshot of primary address in PaymentWorks application.

Remittance Address

Provide an address to receive payment and 1099 tax forms if the location differs from your primary address—for example, a PO box.

Screenshot of remittance address in PaymentWorks application

Additional Information

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Supplier Category

Select US Entity.

Screenshot of supplier category field in PaymentWorks application

Additional Questions

Read the question and provide the most appropriate response(s).

If none apply, you must select "None of these statements are true."

Screenshot of 1099 field in PaymentWorks application


This field requires an answer. If it isn't applicable, enter N/A.

Screenshot of NAICS Codes in the PaymentWorks application.

Cage Codes

This field requires an answer. If it isn't applicable, enter N/A.

Screenshot of cage codes in PaymentWorks application. Site

If it isn't applicable, please use the drop-down and select 'no'. 

Screenshot of in PaymentWorks application.

Purchase Order Information

If you select "Yes", additional fields populate should you wish the purchase order to be emailed to a preferred email account and if the address listed on the purchase order differs from the primary. 

Screenshot of accepting purchase orders field in PaymentWorks application


The acknowledgment says that you are aware Penn State has insurance requirements. For most suppliers that do not operate on university property, these requirements are usually not applicable. For specific questions regarding insurance, please contact the Insurance Program Manager in the  Risk Management Office

Screenshot of insurance fields in PaymentWorks application


Please enter the contact information of people in these roles.

Screenshot of contacts fields in PaymentWorks application


If you answer "Yes" to the federal or state diverse questions, a list will populate for you to select your designation.

For each designation selected, you will be able to upload any certificates or documents that corroborate your status.

Screenshot of diversity fields in PaymentWorks application

Conflict of Interest

Read the questions and provide the most appropriate response. 

Screenshot of conflict of interest in PaymentWorks application.
Screenshot of conflict of interest in PaymentWorks application.

Comment Box

Use the comment box to explain any Conflict of Interest questions you answered with "Yes" or any other information on the form you feel needs clarification. 

Screenshot of additional information in PaymentWorks application.

Payment Information

Select ACH if you want to receive a direct deposit to a US Bank.

Screenshot of payment information in PaymentWorks application
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Banking Information

Account Number

Provide bank account information for ACH payment.

This must be a beneficiary bank and not an intermediary. 

The applicant's name must appear as the name on the bank account.

Bank Validation File

A bank validation document must be provided. 

Screenshot of bank validation in PaymentWorks application.

Bank Authorization

Read the statement and check the box if you agree for Penn State to deposit money into your account. 

Screenshot of bank authorization in PaymentWorks application.

Bank Address

Provide the address for your financial institution.

Screenshot of bank address in PaymentWorks application.

What's Next?

Once an application is submitted:

  1. PaymentWorks reviews the application. You may receive a phone call to verify bank details.
  2. The application flows into the Penn State Supplier Administration Team's queue for review. 
  3. An automatic email confirms the approval once the application is reviewed and approved. 

Review generally takes multiple business days, but timing varies depending on the accuracy of the submitted information and current application volume. 


Search the help center, submit a ticket, or connect with the supplier admin team.

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