Before You Shop

Complete PSUbuy courses and follow training guides for the procure-to-pay system.

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Overview

Helpful guides for shoppers, buyers, and approvers to learn basic information.

Complete the PSUbuy overview course to discover  Penn State's procure-to-pay system and types of requisitions.
Learn PSUbuy terms and status and SIMBA terms and acronyms.
Understand shopper, buyer, and approver roles.

Collaboration

Set up team shopping to edit requisitions and manage purchase orders, request on behalf of another user, or add an approver or watcher.

Offboarding

Navigate PSUbuy steps when an employee leaves the university or moves to another business area.

Laptop with an unopened letter on the screen

Alerts

Review and approve notifications in PSUbuy to prevent email rejections and adjust notifications for specific alerts.

Woman using computer laptop on wood desk.

Procurement Search Tool

Use the Procurement Search Tool to learn where to shop and how to pay.

Attend virtual or in-person events. Live Training

Live training

Guided Buying

Shoppers learn how to browse, select, and purchase goods and services.

New Shopper

Request access after completing three web-based courses and a knowledge check with an 80% or higher.
•   Requisition Course
•   After Submission Course
•   Individual Receiving or Central Receiving Course
•   Knowledge Check
•   Request Identity IQ shopper access
•   Display the SIMBA PSUbuy tile

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Knowledge Base Articles

Follow the step-by-step guides available in ServiceNow.

goods receipt written on the keyboard button

Individual Receiving or Central Receiving

Learn about the receiving process, including goods delivery, submitting a goods receipt, and handling returns for damaged, incorrect, or late goods.

Course

Performance checklist assessment survey online exam, paperless technolog survey form

Final Knowledge Check

Complete the knowledge check with a score of 80% or higher to gain access to PSUbuy.

Knowledge Check

Team Shopping

Collaborate on purchasing by allowing members to edit requisitions and manage purchase orders together.

Guide

Live Training

Register for virtual or in-person events.

Events

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Buying and Invoicing

Manage tasks, customize the dashboard, and collaborate on purchases with the team shopping features.

Work tracking concept; TO DO, DOING, DONE

To Do List

Access and manage buying and invoicing tasks, including requisitions requiring approval and upcoming deadlines.

Guide

Dashboard

Personalize widgets, configurable layouts, interactive elements, and save searches and reports for quick access.

Guide

Offboarding

Navigate PSUbuy steps when an employee leaves the university or moves to another business area.

Guide

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Approvers

An approver is responsible for reviewing and approving a purchase requisition.

Wooden steps with check marks leading to a thumbs up icon

Workflow

Discover how the system sends notifications, explore response methods, and understand the response time for approving requisitions.

Course

Blue game piece with strings to blurred game pieces

Roles

Add or remove roles for approvers and watchers within the Guided Buying approval flow.

Guide

Need assistance processing your purchase requisition or purchase order?

SUBMIT A TICKET

News

Subscribe to new supplier announcements, events, and system updates by emailing [email protected].