Purchase Requisition Steps

Requisitions are processed in the order they are received. Shoppers must complete Guided Buying training to access PSUbuy. 

PSUbuy

Create a purchase requisition to generate a purchase order, which will flow into invoicing and payment.

On a white background, a calculator, a pen, reports and wooden dies with the inscription - Purchase Requisition

Purchase Requisition

Shopper identifies a good or service in the Procurement Search Tool* and, if applicable, verifies grant funds are available before creating a purchase requisition for Central Procurement to justify the supplier, review the submitted bidding documents, or begin a formal request

Person Hand Filling A Purchase Order Form

Purchase Order

Approved purchase requisition is received in Central Procurement. 

Central Procurement creates a purchase order after negotiating contracts, justifying prices, bidding, and obtaining signatures from the Chief Procurement Officer. 

Central Procurement releases the purchase order to the supplier to fill the order. 

goods receipt written on the keyboard button

Goods Receipt

After the shopper receives the goods or services, a goods receipt is completed in PSUbuy.

All non-catalog requests, regardless of the dollar amount, and catalog purchases with a total value greater than $5k require a goods receipt.

Online Digital E Invoice

Invoice

Supplier uploads an invoice in the SAP Business Network. 

PSUbuy verifies an invoice against the goods receipt and posts the invoice when there is a match, or a shopper receives a notification to approve service invoice details. 

paid invoice

Pay

Accounting releases the payment according to the supplier's payment terms.

*Allowable purchases identified in the Procurement Search Tool may be paid with a purchasing card.

Training and FAQs

View before you shop for PSUbuy training.

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