Document approval concept. Magnifying glass focus to approved document icon on for approve business project proposals.

New Software Request

Follow the steps below to request software or route a renewal.

Prepare

Check if software is available at one of the following:

Software at Penn State
Courseware
Pre-approved Software List
Available Contracts and Suppliers
- IT Software Product Category
- Cooperative Contracts

Route

Checklist

Please review the software request checklist before completing a Software Request Form to identify potential risks and further action steps to finalize your request.

Accessibility

Coordinate approval from Penn State’s Accessibility Team to ensure the software meets Policy AD 69 Accessibility of Electronic and Information Technology for more than one user.

Payment

View the Procurement Search Tool for allowable payment methods and product category codes to route for appropriate review.

Purchase Order

Attach the software agreement, Software Request Form, and accessibility approval to a shopping cart as a free text order.

Purchasing Card

Email the software agreement, Software Request Form, and accessibility approval to [email protected].

No Cost

Follow the submission instructions at the bottom of the completed Software Request Form.

Review

The completed Software Request Form, software type, and use of the software may trigger additional compliance reviews before Central Procurement approves the software use.

Compliance Partners

Office of Ethics and Compliance (Export)
Office of General Counsel
Information Security
Accessibility
Merchant Management

Sign

A limited number of individuals are granted authority to sign contracts on behalf of the university per Policy FN11 Contracts and Leases and Policy FNG02 Limited Delegation of Contract Approvals.

Once finalized, a contract is routed to be signed by an authorized signature authority or approved for a one-time electronic signature delegation*.

*A delegation does not give an individual signing authority.