Electronic Click-Through Contracts
View the pre-approved lists before accepting online terms.
Software
View the pre-approved software list and follow the accessibility, data, and courseware requirements. Employees are permitted to electronically accept associated software terms without completing the Software Request Form for applications on the list when outlined requirements are followed.
If the application isn't on the list, submit a new software request.
AI Tools - General Use
AI Tools- General Use
This category of tools includes “chatbots” and AI assistants for general use and productivity. They are designed to understand and generate human-like responses to text-based, natural language prompts. They can generate text, code, and images, translate languages, write different kinds of creative content, or integrate with productivity and collaboration tools.
Review and follow the University’s AI Guidelines paying close attention to the General Use AI Tools table for pre-approved tools.
Articulate 360
Articulate 360 (by Articulate Global, LLC) is an online suite of tools used to create learning materials.
Accessibility Requirements For Use
None; Accessible
Data Information Classification Level
Complete the Software Request Form if involves any High or Restricted data per Policy AD95.
Courseware Use
NOT for Courseware use. Visit courseware.psu.edu for the Reviewed Courseware List.
BioRender
BioRender (by Science Suite. Inc. DBA BioRender) is used to create graphics for scientific literature
Accessibility Requirements For Use
Follow the Equally Effective Alternate Access Plan (EEAAP) instructions to complete the BioRender template if the software will be used by more than one person.
Data Information Classification Level
Complete the Software Request Form if involves any High or Restricted data per Policy AD95.
Courseware Use
NOT for Courseware use. Visit courseware.psu.edu for the Reviewed Courseware List.
Calendly
Calendly (by Calendly, LLC)
Expiration Date
October 31, 2024
ACCESSIBILITY REQUIREMENTS FOR USE
Follow the Equally Effective Alternate Access Plan (EEAAP) instructions to complete the Calendly template if the software will be used by more than one person.
DATA INFORMATION CLASSIFICATION LEVEL
Complete the Software Request Form if it involves any High or Restricted data per Policy AD95.
COURSEWARE USE
NOT for Courseware use. Visit courseware.psu.edu for the Reviewed Courseware List.
Comsol
COMSOL (by COMSOL, Inc.)
EXPIRATION DATE
October 31, 2024
ACCESSIBILITY REQUIREMENTS FOR USE
Follow the Equally Effective Alternate Access Plan (EEAAP) instructions to complete the COMSOL template if the software will be used by more than one person.
DATA INFORMATION CLASSIFICATION LEVEL
Complete the Software Request Form if it involves any High or Restricted data per Policy AD95.
COURSEWARE USE
NOT for Courseware use. Visit courseware.psu.edu for the Reviewed Courseware List.
Docker
Docker (Docker, Inc.)
EXPIRATION DATE
October 31, 2024
ACCESSIBILITY REQUIREMENTS FOR USE
Follow the Equally Effective Alternate Access Plan (EEAAP) instructions to complete the Docker template if the software will be used by more than one person.
DATA INFORMATION CLASSIFICATION LEVEL
Complete the Software Request Form if involves any High or Restricted data per Policy AD95.
COURSEWARE USE
NOT for Courseware use. Visit courseware.psu.edu for the Reviewed Courseware List.
Doodle
Doodle (by Doodle AG)
EXPIRATION DATE
October 31, 2024
ACCESSIBILITY REQUIREMENTS FOR USE
Follow the Equally Effective Alternate Access Plan (EEAAP) instructions to complete the Doodle template if the software will be used by more than one person.
DATA INFORMATION CLASSIFICATION LEVEL
Complete the Software Request Form if involves any High or Restricted data per Policy AD95.
COURSEWARE USE
NOT for Courseware use. Visit courseware.psu.edu for the Reviewed Courseware List.
EndNote
EndNote (by Clarivate) is an online note-taking/document-creation service.
Accessibility Requirements For Use
None; Accessible.
Data Information Classification Level
Complete the Software Request Form if involves any High or Restricted data per Policy AD95.
Courseware Use
NOT for Courseware use. Visit courseware.psu.edu for the Reviewed Courseware List.
FileMaker Pro
File Maker Pro (by Claris International Inc.)
Expiration Date
October 31, 2024
Accessibility Requirements For Use
None; Accessible
Data Information Classification Level
Complete the Software Request Form if it involves any High or Restricted data per Policy AD95.
Courseware Use
Not for Courseware use. Visit courseware.psu.edu for the Reviewed Courseware List.
Geneious Prime
Geneious Prime (by Biomatters Inc.) is used to view sequencing data from genomes.
Accessibility Requirements For Use
Follow the Equally Effective Alternate Access Plan (EEAAP) instructions to complete the Geneious Prime template if the software will be used by more than one person.
Data Information Classification Level
Complete the Software Request Form if involves any High or Restricted data per Policy AD95.
Courseware Use
NOT for Courseware use. Visit courseware.psu.edu for the Reviewed Courseware List.
GoPro
GoPro (by GoPro Inc.)
EXPIRATION DATE
October 31, 2024
ACCESSIBILITY REQUIREMENTS FOR USE
Follow the Equally Effective Alternate Access Plan (EEAAP) instructions to complete the GoPro template if the software will be used by more than one person.
DATA INFORMATION CLASSIFICATION LEVEL
Complete the Software Request Form if involves any High or Restricted data per Policy AD95.
COURSEWARE
USE NOT for Courseware use. Visit courseware.psu.edu for the Reviewed Courseware List.
Grammarly
Grammarly (by Grammary, Inc.) is a proofreading tool that suggests replacements for identified errors.
Accessibility Requirements For Use
None; Accessible
Data Information Classification Level
Complete the Software Request Form if involves any High or Restricted data per Policy AD95.
Courseware Use
NOT for Courseware use. Visit courseware.psu.edu for the Reviewed Courseware List.
Graphpad
Graphpad (by GraphPad Software d.b.a Dotmatics) used to analyze, graph, and present data.
Accessibility Requirements For Use
Follow the Equally Effective Alternate Access Plan (EEAAP) instructions to complete the Graphpad template if the software will be used by more than one person.
Data Information Classification Level
Complete the Software Request Form if involves any High or Restricted data per Policy AD95.
Courseware Use
NOT for Courseware use. Visit courseware.psu.edu for the Reviewed Courseware List.
Hootsuite
Hootsuite (by Hootsuite Inc.)
EXPIRATION DATE
October 31, 2024
ACCESSIBILITY REQUIREMENTS FOR USE
Follow the Equally Effective Alternate Access Plan (EEAAP) instructions to complete the HootSuite template if the software will be used by more than one person.
DATA INFORMATION CLASSIFICATION LEVEL
Complete the Software Request Form if involves any High or Restricted data per Policy AD95.
COURSEWARE USE
NOT for Courseware use. Visit courseware.psu.edu for the Reviewed Courseware List.
Igor Pro
Igor Pro (by WaveMetrics) is used for data analysis and visualization.
Accessibility Requirements For Use
Follow the Equally Effective Alternate Access Plan (EEAAP) instructions to complete the Igor Pro template if the software will be used by more than one person.
Data Information Classification Level
Complete the Software Request Form if involves any High or Restricted data per Policy AD95.
Courseware Use
NOT for Courseware use. Visit courseware.psu.edu for the Reviewed Courseware List.
Origin Pro
Origin Pro (by OriginLab) is used to graph, analyze and interpret data.
Accessibility Requirements For Use
Follow the Equally Effective Alternate Access Plan (EEAAP) instructions to complete the Origin Pro template if the software will be used by more than one person.
Data Information Classification Level
Complete the Software Request Form if involves any High or Restricted data per Policy AD95.
Courseware Use
NOT for Courseware use. Visit courseware.psu.edu for the Reviewed Courseware List.
Parallels
Parallels (by Parallels International GmbH) is used to run Apple software on a PC.
Accessibility Requirements For Use
Follow the Equally Effective Alternate Access Plan (EEAAP) instructions to complete the Parallels template if the software will be used by more than one person.
Data Information Classification Level
Complete the Software Request Form if involves any High or Restricted data per Policy AD95.
Courseware Use
NOT for Courseware use. Visit courseware.psu.edu for the Reviewed Courseware List.
PDF Annotator
PDF Annotator (by GRAHL software design) is pdf annotation software.
Accessibility Requirements For Use
Follow the Equally Effective Alternate Access Plan (EEAAP) instructions to complete the PDF Annotator template if the software will be used by more than one person.
Data Information Classification Level
Complete the Software Request Form if involves any High or Restricted data per Policy AD95.
Courseware Use
NOT for Courseware use. Visit courseware.psu.edu for the Reviewed Courseware List.
Snagit
Snagit (by TechSmith Corporation) is a screen capture and screen recording software.
Accessibility Requirements For Use
Follow the Equally Effective Alternate Access Plan (EEAAP) instructions to complete the Snagit template if the software will be used by more than one person.
Data Information Classification Level
Complete the Software Request Form if involves any High or Restricted data per Policy AD95.
Courseware Use
NOT for Courseware use. Visit courseware.psu.edu for the Reviewed Courseware List.
STATA
STATA (by StataCorp LLC) is a data analysis software.
Accessibility Requirements For Use
Follow the Equally Effective Alternate Access Plan (EEAAP) instructions to complete the STATA template if the software will be used by more than one person.
Data Information Classification Level
Complete the Software Request Form if involves any High or Restricted data per Policy AD95.
Courseware Use
NOT for Courseware use. Visit courseware.psu.edu for the Reviewed Courseware List.
Wearable Technology
Includes
Wearable Technology used for research purposes only, when BOTH of the following two contingencies are true:
- The wearable technology device is a commercial off-the-shelf product. This means the product is ready-made and available for sale to the general public (i.e. Fitbit, Apple, Garmin). And
- The wearable technology device(s) will NOT be sent outside the United States.
Effective Dates
May 10, 2024-October 31, 2024
Authorized Individuals
All Penn State Faculty and Staff
Instructions and Contingencies
Authorized Individuals can accept the associated electronic terms for Wearable Technology used for research purposes only, when BOTH of the following two contingencies are true:
- The wearable technology device is a commercial off-the-shelf product. This means the product is ready-made and available for sale to the general public (i.e. Fitbit, Apple, Garmin). And
- The wearable technology device(s) will NOT be sent outside the United States
“If use does not meet the criteria above, then submit a new software request.”
Non-Software
Accept approved online terms by following the instructions and contingencies.
If the type of service isn't on the list, complete the steps for a new contract.
Centre Region Parks and Recreation
Includes
Centre Region Parks and Recreation Pavilion Rentals
Effective Dates
May 10, 2024-October 31, 2024
Authorized Individuals
All Penn State Faculty and Staff
Instructions and Contingencies
Authorized Individuals are permitted to accept the electronic terms associated with the Centre Region Parks and Recreation Pavilion Rental Request Form electronically on behalf of the University.
Electronic Research Administration Systems
e-Signature Platforms
Includes
Adobe Acrobat Sign
DocuSign
Effective Date
9/6/23
Authorized Individuals
All Penn State Faculty and Staff
Instructions and Contingencies
Employees who need to review and delegate contracts within Adobe Acrobat Sign or DocuSign to authorized University signatories are permitted to accept the Adobe Acrobat Sign or DocuSign terms electronically on behalf of the University contingent upon the employees only viewing the contract since they are not authorized to sign the contract being viewed within Adobe Acrobat Sign or DocuSign.
Employees who are authorized signatories under policy FNG02 are permitted to accept the Adobe Acrobat Sign or DocuSign terms electronically on behalf of the University.
“If use does not meet the criteria above, then complete the steps for a new contract.”
External Professional Development Opportunities
Includes
Virtual webinar
In-person multi-day conference
Effective Date
10/19/22
Authorized Individuals
All Penn State Faculty and Staff
Instructions and Contingencies
Employees may accept associated terms electronically on behalf of the University unless participation involves any of the following. Then submit a Procurement Contract Request Intake Form to request a one-time delegation.
High or restricted data per policy AD95
Terms grant any rights to use the University names, trademarks, symbols, logos, or graphic devices (as described in policy AD07)
Exhibitor space agreement terms, and the University employee will participate in an exhibitor booth
Login.gov
Website
Effective Date
7/15/22
Authorized Individuals
All Penn State Faculty and Staff
Instructions and Contingencies
Employee must use their Penn State email for the account creation.
SightProtect Prescription Safety Eyewear - Ordering/ Administrations System
Includes
Essilor Laboratories of America, Inc.’s SightProtect – Safety Eyewear Program New Account Application
Effective Dates
May 10, 2024-October 31, 2024
Authorized Individuals
Each University department’s designated primary contact participating in Essilor Laboratories of America, Inc.’s SightProtect – Safety Eyewear Program
Instructions and Contingencies
Authorized individuals can complete and digitally sign the New Account SightProtect Application for their respective department as long as the department:
- Fills out the “Name of Legal Entity/Buyer” Section using the following format to have the University’s name followed by the department name: “The Pennsylvania State University- [insert department name]” and
- Keeps a copy of the completed/signed application on file within their department for future reference in accordance with AD35: University archives and Records Management Policy.
Social Media Advertising
Includes
Google LLC (Google Ads)
Meta (including Instagram and Facebook Ads)
LinkedIn Corporation (LinkedIn Ads)
X Corp (Twitter Ads)
Spotify USA Inc. (Spotify Ad Studio)
Reddit, Inc. (Reddit Ads)
Effective Dates
May 10, 2024-October 31, 2024
Authorized Individuals
All Penn State Faculty and Staff
Instructions and Contingencies
Authorized Individuals can accept the online terms for the Social Media Advertising companies listed above on behalf of the University to place social media advertising without needing any further approvals, contingent upon the advertising aligning with the brand and brand elements guidance.
“If use does not meet the criteria above, then complete the steps for a new contract.”
Wearable Technology
Includes
Wearable Technology used for research purposes only, when BOTH of the following two contingencies are true:
- The wearable technology device is a commercial off-the-shelf product. This means the product is ready-made and available for sale to the general public (i.e. Fitbit, Apple, Garmin). And
- The wearable technology device(s) will NOT be sent outside the United States.
Effective Dates
May 10, 2024-October 31, 2024
Authorized Individuals
All Penn State Faculty and Staff
Instructions and Contingencies
Authorized Individuals can accept the associated electronic terms for Wearable Technology used for research purposes only, when BOTH of the following two contingencies are true:
- The wearable technology device is a commercial off-the-shelf product. This means the product is ready-made and available for sale to the general public (i.e. Fitbit, Apple, Garmin). And
- The wearable technology device(s) will NOT be sent outside the United States.
“If use does not meet the criteria above, then submit a new software request.”
Policy
Delegation Definition
The term "delegation" refers to written authorization in accordance with policy FNG02, which delegates to an individual or group of individuals the authority needed to accept terms and conditions electronically on behalf of the University (e.g., online terms, click-through terms, etc.). Delegations for electronic terms are typically granted via email and only for one-time acceptance of the terms unless the delegation is explicitly written otherwise.
