Travel Reimbursement and Reconciliation

Select a reimbursement and reconciliation method to submit travel expenses in compliance with University policies.

Reimbursement Rates

Verify per diem and incidental rates before traveling.

Reimbursement Submission Methods

Choose a method to reconcile charges within 60 days of trip completion or 30 days for sponsored awards. Reimbursement includes charges paid with a card in the traveler’s name.

SAP Concur

  1. Traveler or delegate logs in to SAP Concur
  2. Create an expense report, enter travel expenses, and attach receipts and required supporting documentation.  
  3. Review expenses for accuracy and compliance.  
  4. Submit the expense report in SAP Concur.
  5. The report routes through the established approval workflow based on business area, funding source, and role.  

Purchasing card transactions populate automatically.

ServiceNow

  1. Open the ServiceNow form
  2. Attach travel receipts and supporting expense documents or forms
  3. Submit the ServiceNow form
  4. Central Procurement enters the expense data into SAP Concur
  5. Traveler logs in to SAP Concur to review the expense report created on their behalf.
  6. Traveler approves and submits the expense report in SAP Concur.
  7. The report routes through the established SAP Concur approval workflow based on the business area, funding source, and role.