Entertainment Agreement Guide
Type of Performance
VIRTUAL
- Review the Livestreaming Speaker & Entertainment Guidance table for guidance.
- After reviewing this table, consult the Standardized Entertainment Agreement Template table below, follow the completion and processing instructions, and view the entertainment requirements for suppliers.
IN-PERSON
- Consult the Standardized Entertainment Agreement Template table, follow the completion and processing instructions, and view the entertainment requirements for suppliers. Consult the Other Entertainment Agreement Guide table for additional information, including processing permitted External Entertainer Agreements.
Standardized Entertainment Agreement Templates
| Template | Acceptable Uses | Payment | University Signature |
|---|---|---|---|
| DJ Agreement (PDF) (revised 10/23) | DJ services. | Non-PO Invoice, regardless of cost | Financial Officers* up to $10,000 unless Central Procurement review is needed per Policy FNG02 (FO triggers this review). Student Affairs Staff* Identified in the Current Delegation Memo have signature authority up to $10,000 unless Central Procurement review is needed per Policy FNG02 (Student Affairs triggers this review). *Contract Signatory Training must be completed—email [email protected] with any questions. |
| Speaker Agreement (PDF) (revised 10/23) | Student Affairs and recognized student organization speakers must use at $10,000 and under. Business areas outside of Student Affairs should use the University Guest Presenter Agreement. | Non-PO Invoice, regardless of cost | Financial Officers* up to $10,000 unless Central Procurement review is needed per Policy FNG02 (FO triggers this review). Student Affairs Staff* Identified in the Current Delegation Memo have signature authority up to $10,000 unless Central Procurement review is needed per Policy FNG02 (Student Affairs triggers this review). *Contract Signatory Training must be completed—email [email protected] with any questions. |
| Co-Curricular Instructor/Referee Agreement (PDF) (revised 10/23) | Choreographers, fitness instructors, intramural referees, or even competition judges for co-curricular events. | Non-PO Invoice, regardless of cost | Financial Officers* up to $10,000 unless Central Procurement review is needed per Policy FNG02 (FO triggers this review). Student Affairs Staff* Identified in the Current Delegation Memo have signature authority up to $10,000 unless Central Procurement review is needed per Policy FNG02 (Student Affairs triggers this review). *Contract Signatory Training must be completed—email [email protected] with any questions. |
| Stage, Sound, and Lighting Agreement (PDF) (revised 10/23) | Intended for Student Affairs and recognized student organizations to use for stage, sound, and lighting equipment and services supporting entertainment performances. | Purchase Order required for $10,000 or more* *A Non-PO Invoice is required for Student Affairs regardless of cost. | Financial Officers* up to $10,000 unless Central Procurement review is needed per Policy FNG02 (FO triggers this review). Student Affairs Staff* Identified in the Current Delegation Memo have signature authority up to $10,000 unless Central Procurement review is needed per Policy FNG02 (Student Affairs triggers this review). *Contract Signatory Training must be completed—email [email protected] with any questions. |
| Master Entertainment Agreement (PDF) (revised 10/23) | Bands, musical performers, singers, comedians, caricaturists, balloon artists, hypnotists, chair massages, inflatables, carnival rides, photo booths, etc. Used solely for the actual entertainment/performers and NOT for other purposes such as catering, decorations, or other entertainment-related services. | Non-PO Invoice, regardless of cost | Financial Officers* up to $10,000 unless Central Procurement review is needed per Policy FNG02 (FO triggers this review). Student Affairs Staff* Identified in the Current Delegation Memo have signature authority up to $10,000 unless Central Procurement review is needed per Policy FNG02 (Student Affairs triggers this review). *Contract Signatory Training must be completed—email [email protected] with any questions. |
Other Entertainment-Related Agreement Guidance
| Template | Acceptable Uses | Payment | University Signature |
|---|---|---|---|
|
Middle Agent Agreement (PDF) (revised 10/23) |
Paying authorized middle agent fees for related performances. |
Non-PO Invoice, regardless of cost |
Submit a contract request for review. |
|
Student Organization Photography & Limited Event Videography Agreement (PDF) (revised 10/23) |
Recognized student organizations for photography or event videography services. |
Non-PO Invoice |
Submit a contract request for review. |
|
Vendor Promotion Email [email protected] a summary of the proposed event/activity to request this template. |
Recognized student organizations for authorized promotional opportunities for external vendors. |
Not applicable (usually results in incoming funds as this is typically for fundraising purposes). |
Submit a contract request for review. |
|
Entertainer's External Agreement (not a university template) |
External entertainment agreements over $10,000 are permitted. University templates are preferred. |
Non-PO Invoice |
Submit a contract request for review |