Livestreaming Speaker & Entertainment Guidance
Livestream Delivery
Deliver livestream using one of the following platforms:
- psu.edu website
- Penn State Zoom with 500-participant limit and no participant fees
- Penn State Microsoft Teams with 10,000-participant limit
Livestream Restrictions
- The sponsoring business area must control the livestream feed.
- Monitor livestream activity in the same manner as a live auditorium performance.
- View Is Recording Permitted for Reuse for each Type of Performance in the Guidance for Livestreaming Speaker & Entertainment Related Performances, Agreements, Requirements, and Recording Restrictions Table.
Music Included in Performance
- Music performance triggers recording and reuse restrictions.
- Review Can Music be Included in Performance for each Type of Performance in the Guidance for Livestreaming Speaker & Entertainment Related Performances, Agreements, Requirements, and Recording Restrictions Table.
External Agreements
- External agreements are discouraged
- Possible use of external agreements include:
- Fee over $10,000
- Speaker or artist refuses a Penn State template agreement
- Speaker or artist agrees to Central Procurement edits
| Type of Performance | Confirm Speaker / Performer Agrees to be Livestreamed | Can Music be Included in Performance? | Is Recording Permitted for Reuse? | How Can Recording Be Used? | Approved University Agreement Template to Use |
|---|---|---|---|---|---|
| Penn State Initiates Livestream of Speaker | Sponsoring unit must confirm. | N/A | Yes, unless section 11 Media has the box checked to restrict recording and media rights as outlined in section 11. | Must be delivered by Penn State using a psu.edu website directly or Penn State instance of Zoom | Speaker Agreement (PDF)(revised 10/23) |
| Penn State Initiates Livestream of DJ | Sponsoring unit must confirm. | Ok | Not Permitted | Not Permitted | DJ Agreement (PDF)(revised 10/23) |
| Penn State Initiates Livestream of Entertainment Performance | Sponsoring unit must confirm. | Ok | Not Permitted | Not Permitted | Master Entertainment Agreement (PDF) (revised 10/23) |