Livestreaming Speaker & Entertainment Guidance

After reviewing the table below, consult the Standardized Entertainment Agreement Template table and follow the completion and processing instructions. 

Guidance for Livestreaming Speaker & Entertainment Related Performances, Agreements, Requirements, and Recording Restrictions
Type of Performance Confirm Speaker / Performer Agrees to be Livestreamed Can Music be Included in Performance?* Is Recording Permitted for Reuse? How Can Recording Be Used? Approved University Agreement Template to Use Can External Agreement be Used? Important Notes for Zoom Use Important Notes for Microsoft Teams Use

Penn State Initiates Livestream of Speaker*

Sponsoring unit must confirm.

N/A

Yes, unless section 11 Media has the box checked to restrict recording and media rights as outlined in section 11. 

Must be delivered by Penn State using a psu.edu website directly or Penn State instance of Zoom

Speaker Agreement (PDF)(revised 10/23)

Discouraged***

No Fees can be collected, and 500 participant limit

10,000 participant limit

Penn State Initiates Livestream of DJ*

Sponsoring unit must confirm.

Ok*

Not Permitted*

Not Permitted*

DJ Agreement (PDF)(revised 10/23)

Discouraged***

No Fees can be collected, and 500 participant limit

10,000 participant limit

Penn State Initiates Livestream of Entertainment Performance*

Sponsoring unit must confirm.

Ok*

Not Permitted*

Not Permitted*

 Master Entertainment Agreement (PDF) (revised 10/23)

Discouraged***

No Fees can be collected, and 500 participant limit

10,000 participant limit

* Livestream MUST be delivered directly on a psu.edu website (or another Penn State-owned website) or via Penn State's Zoom or Microsoft Teams instance. It is not permitted to have performers provide their link and promote it unless an exception is secured by emailing your exception request to [email protected]. Without an exception, Penn State must initiate a live stream even if screen sharing is from the performer's link. Penn State should remain in control of the live stream feed and monitor the feed as if it were a live performance in an auditorium. In addition, it may not be posted on YouTube or any other 3rd party tool unless specifically noted as authorized.

** Music triggers additional problematic requirements especially related to recording and re-use of recordings.

***This is discouraged but is possible if: a) the fee being paid is over $10,000, b) the speaker/artist refuses to use a Penn State template agreement, and c) the speaker/artist agrees to edits made by the Office of Central Procurement.