Foreign Individual Registration Guide

Penn State partners with PaymentWorks to onboard new suppliers.

This guide provides examples of registration questions.   

Completing the Application

If you need to exit the application, you may hit 'Save and Exit' at the bottom of the page.

Once you are ready to complete the application, you may resume where you left off.  

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Screenshot of welcome in PaymentWorks application.
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Tax Information

Business type, name, and classification

Select that you are registering as an Individual.

If you have a Social Security number, please use that to register. 

If not, use the ITIN or Non-US Tax ID option. 

What if I have tax-related questions?

All tax-related questions should be directed to either the supplier's tax professional or to [email protected].

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Screenshot of tax information in PaymentWorks application

W-8BEN or W-9

Download one of the IRS forms, complete it, and upload it to the application. 

What should I do if I am having trouble loading the form?

Contact the Help Center.

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Screenshot t of W-8BEN or W-9 in PaymentWorks application
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Personal Information

Provide a valid phone number and email.

PaymentWorks will call this number to validate banking information. It is best to use a number at which you can be easily accessed. 

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Screenshot of personal information in PaymentWorks application.

Primary Address

Provide your legal, physical address as listed on your W-9 or W-8BEN.

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Screenshot of primary address in PaymentWorks application.

Remittance Address

Provide an address to receive payment and possible tax forms if the location differs from your primary address—for example, a PO box.

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Screenshot of remittance address in PaymentWorks application.
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Additional Information

Supplier Category

Select International Individual.

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Screenshot of supplier category in PaymentWorks application.

Residency Status

Select an option if you are not a US Citizen. 

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Screenshot of residency status in PaymentWorks application.

Additional Questions

Read the question and provide the most appropriate response(s).

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Screenshot of paid statements in PaymentWorks application.

University Payroll System

Read the questions and provide the most appropriate response. 

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Screenshot of university payroll system in PaymentWorks application

NAICS Codes

Enter N/A.

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Screenshot of NAICS Codes in the PaymentWorks application.

Cage Codes

Enter N/A.

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Screenshot of cage codes in PaymentWorks application.

SAM.gov Site

Select No.

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Screenshot of sam.gov in PaymentWorks application.

Purchase Order Information

Select No.

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Screenshot of purchase order information in PaymentWorks application.

Conflict of Interest

Read the questions and provide the most appropriate response. 

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Screenshot of conflict of interest in PaymentWorks application.
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Screenshot of conflict of interest in PaymentWorks application.

Comment Box

Use the comment box to explain any Conflict of Interest questions you answered with "Yes" or any other information on the form you feel needs clarification. 

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Screenshot of additional information in PaymentWorks application.
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Banking Information

Payment Method

Select Wire if you want to receive direct deposit to an International Bank. 

This must be a beneficiary bank and not an intermediary.

The applicant's name must appear as the name on the bank account.

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Screenshot of payment method in PaymentWorks application.

Bank Validation File

A bank validation document must be provided. 

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Screenshot of bank validation in PaymentWorks application.

Bank Authorization

Read the statement and check the box if you agree for Penn State to deposit money into your account. 

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Screenshot of bank authorization in PaymentWorks application.

Bank Address

Provide the address for your financial institution.

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Screenshot of bank address in PaymentWorks application.

What's Next?

Once an application is submitted:

  1. PaymentWorks reviews the application. You may receive a phone call to verify bank details.
  2. The application flows into the Penn State Supplier Administration Team's queue for review. 
  3. An automatic email confirms the approval once the application is reviewed and approved. 

Review generally takes multiple business days, but timing varies depending on the accuracy of the submitted information and current application volume. 

Support

Search the help center, submit a ticket, or connect with the supplier admin team.

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