Supplier e-signature Platform

Follow the submission and processing instructions when a contract is issued from a supplier’s e-signature platform.

Submission Instructions

Contract review from supplier’s e-signature platform (Adobe Sign, Docusign, or another): 

  • Do not submit an e-signature link.
  • Inform the supplier Penn State reviews the contract outside of any e-signature platform before signing. 
  • Ask the supplier to provide the contract in an editable Word document. 
    • If unable to obtain a Word document, the submitter should download a PDF from the supplier’s e-signature platform.
  • Suggest Penn State initiates e-signing after review to eliminate several steps and expedite the process. If the supplier will not use Penn State’s e-signature platform:
    • PSUcontracts: Make a note in Comments Visible 
    • PSUbuy: Add a comment to the purchase requisition 
  • Follow the submission process for the payment method.

Processing Instructions

Contract review and negotiation occur outside of the supplier’s e-signature platform. Depending on the contract details, additional compliance partner reviews are required. Submitters receive notifications from the contract reviewer if assistance is required. Unless submission includes special instructions that the supplier’s e-signature platform must be used, then Penn State’s e-signature platform will be used.