New Contracts
Complete five steps to ensure two or more parties outline responsibilities to exchange goods, services, or promises of actions.
Step 1: Verify
Before routing a contract:
- Verify the authorized purchasing payment method in the Procurement Search Tool.
- Follow competitive bidding thresholds.
- Search for an available contract and supplier.
Review special submission instructions for the following contract types:
- Courseware
- Software
- Electronic Click-through Agreements
- Entertainment
- Photography and Filming
- Research
- Facility Use Agreements
- Route to University Real Estate Services if the term is one year or longer.
- University Facility Use by External Suppliers or Groups
- Affiliation Agreement (PDF)
- Non-Disclosure Agreement
Step 2: Route
Follow the submission process for the method below. View special supplier e-signature platform instructions.
Purchase Order
Create a Non-Catalog Purchase Requisition (ServiceNow) and attach the contract to the form. No Procurement Contract Request Form needed.
Purchasing Card
Submit a contract request for review.
Non-PO Invoice
Submit a contract request for review.
Non-financial
Submit a contract request for review.
Incoming Payment
Submit a contract request for review.
Step 3: Review
Depending on the contract details, additional reviews are required.
Compliance Partners
- Office of Ethics and Compliance
- Youth Programs
- Office of General Counsel
- Penn State IT
- Information Security
- Accessibility
- Risk Management Office
- Strategic Communications
- Environmental Health and Safety
- Merchant Management
- Export Compliance
Common Negotiated Clauses
- Governing Law/Legal Venue
- Use of Logo/Marks
- Indemnification
- Force Majeure
- Intellectual Property
- Limitation of Liability
- Insurance Requirements
- Dispute Resolution
- Confidentiality Exclusivity
- Sovereign Immunity
Step 4: Sign
Once finalized, contracts will be routed to be signed by the supplier and an authorized signature authority of the university per Policy FN11 Contracts and Leases and Policy FNG02 Limited Delegation of Contract Approvals.
Step 5: Retain
Contracts will be retained in PSUcontracts.
Submit a contract request form.