New Contracts Training and Support

Starting August 4, submit, track, and execute contracts through PSUcontracts, a centralized management platform. 

PSUCONTRACTS KEY BENEFITS

  • Real-Time Visibility: Track contract status in submission and approval processes
  • Signature Management: Central Procurement handles signature collection
  • Retention: Store fully executed contract records in a centralized repository instead of searching emails or shared drives
  • Compliance: maintains audit trails through consistent approval workflows and document retention policies

CONTRACT TYPES

Submit the following in PSUcontracts:

ACCEPTED AGREEMENTS

NON-PO INVOICE, PCARD NON-FINANCIAL, AND INCOMING FUNDS

NOT ACCEPTED

Contract Workflow

Test

Anchor Destination

SUBMISSION STEPS

  1. Log into PSUcontracts using Penn State credentials.
  2. First-time users review Terms and Conditions, click Accept.
  3. Select Request Contract from Quick Links.
  4. Upload the contract and supporting documentation, including emails.
  5. Complete all Contract Request Form (CRF) fields (platform does not provide missing field alerts).
  6. Once all CRF fields are completed, click the Complete Request button to submit for review.
Anchor Destination

CONTRACT STATUS

Track the status of a contract request submission or contract record creation.

MY CONTRACT REQUESTS

Monitor the Contract Request Form lifecycle on the dashboard in the Status of My Contract Requests section. 

  • Draft: Request under creation, not submitted 
  • Under Review: Request submitted moving through the record creation workflow 
  • Approved: Request passed all record creation steps 
  • Completed: Contract record created, contract review starts

MY CONTRACTS

Monitor Central Procurement’s contract record lifecycle on the dashboard in the Status of My Contracts section. 

  • Draft: Contract under review by Central Procurement  
  • Pending Approval: Contract moving through approval workflow 
  • Internal Review/External Review: Indicates review location 
  • Out for Signature/Pending Signature/eSignature Setup: Contract in Penn State’s Adobe Sign workflow 
  • Executed: Future: Contract fully executed but not yet active (future start date) 
  • Executed: In Effect: Contract fully executed and active 
  • Expired: Contract fully executed  (end date passed) 
  • Complete: All contractual obligations fulfilled and closed

WEBINAR RECORDING

Coming soon: Watch the webinar recording for step-by-step instructions on submitting contracts.