New Contracts Training and Support
Starting August 4, submit, track, and execute contracts through PSUcontracts, a centralized contract management platform.
PSUCONTRACTS KEY BENEFITS
- Real-Time Visibility: Track contract status in submission and approval processes
- Signature Management: Central Procurement handles signature collection
- Retention: Store fully executed contract records in a centralized repository instead of searching emails or shared drives
- Compliance: maintains audit trails through consistent approval workflows and document retention policies
CONTRACT TYPES
Submit the following in PSUcontracts:
ACCEPTED AGREEMENTS
NON-PO INVOICE, PCARD, NON-FINANCIAL, AND INCOMING FUNDS
- Athletic Competition
- Bus Charter
- Business Associate Agreement
- Contracted Services Agreement (Penn State template)
- Data Use Agreement
- Entertainment, Performance, and Speakers (speaker agreements, performing arts, entertainment, including Penn State Entertainment Agreement templates without delegated University signature authority)
- Equipment (purchase, maintenance, loan, transfer agreements)
- Hotel Agreement (includes banquet event orders)
- International Tour Provider Agreement or Global Collaboration Agreement
- Master Services Agreement
- Non-Disclosure or Confidentiality Agreement
- Professional Services Agreement
- Training Agreement
- Short Term Facility Agreement (facility use under one year, not hotels)
- Vendor Registration (external)
- Other (no other type applies)
NOT ACCEPTED
- Purchase order contracts continue as PSUbuy requisition attachments
- Courseware
- Software
- Pre-approved Electronic Click-through Agreements
- Entertainment Agreements (with delegated signature authority)
- Photography and Filming
- Research
- Facility Use Agreements over one year (Route to University Real Estate Services)
- Affiliation Agreement (PDF) (including internship agreements)
- Non-Disclosure Agreements processed by the Office of Sponsored Programs
- University Release and Indemnification Agreement (PDF)
Contract Workflow
Follow the five-step new contract process.
Anchor Destination
Contract Request Form Submission Steps
- Log into PSUcontracts using Penn State credentials.
- First-time users review Terms and Conditions, click Accept.
- Select Request Contract from Quick Links.
- Upload the contract and supporting documentation, including emails.
- Complete all Contract Request Form (CRF) fields (platform does not provide missing field alerts).
- Once all CRF fields are completed, click the Complete Request button to submit for review.
Anchor Destination
CONTRACT STATUS
Track the status of a contract request submission or contract record creation.
MY CONTRACT REQUESTS
Monitor the Contract Request Form lifecycle on the dashboard in the Status of My Contract Requests section.
- Draft: Request under creation, not submitted
- Under Review: Request submitted moving through the record creation workflow
- Approved: Request passed all record creation steps
- Completed: Contract record created, contract review starts
MY CONTRACTS
Monitor Central Procurement’s contract record lifecycle on the dashboard in the Status of My Contracts section.
- Draft: Contract under review by Central Procurement
- Pending Approval: Contract moving through approval workflow
- Internal Review/External Review: Indicates review location
- Out for Signature/Pending Signature/eSignature Setup: Contract in Penn State’s Adobe Sign workflow
- Executed: Future: Contract fully executed but not yet active (future start date)
- Executed: In Effect: Contract fully executed and active
- Expired: Contract fully executed (end date passed)
- Complete: All contractual obligations fulfilled and closed
WEBINAR RECORDING
Coming soon: Watch the webinar recording for step-by-step instructions on submitting contracts.
CONTACTS
- Email [email protected]
- Submit a Procurement Assistance Request Form